Administrative Assistant
Company: Disability Solutions
Location: Danvers
Posted on: April 20, 2024
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Job Description:
Johnson & Johnson is recruiting for an Administrative Assistant
in Danvers, Massachusetts. Per our J&J Flex Policy, the
expectation for this position is to work in office 3-4 days per
week and work from home 1-2 days per week. At Johnson & Johnson, we
believe health is everything. Our strength in healthcare innovation
empowers us to build a world where complex diseases are prevented,
treated, and cured, where treatments are smarter and less invasive,
and solutions are personal. Through our expertise in Innovative
Medicine and MedTech, we are uniquely positioned to innovate across
the full spectrum of healthcare solutions today to deliver the
breakthroughs of tomorrow, and profoundly impact health for
humanity. Learn more at Johnson & Johnson, we are working to create
a world without disease. Transforming lives by finding new and
better ways to prevent, intercept, treat and cure disease inspires
us. We bring together the best minds and pursue the most promising
science. As the Administrative Assistant to the Clinical Training
Team and Advanced Training Team, responsibilities will include: ---
Providing administrative and project coordination support for the
team, to include shipping and returning training materials and
equipment to as needed for educational events. --- Executing
administrative tasks associated with Clinical and Product
Foundational Training/onboarding for our field team, such as
communicating requirements, logistics, organizing and verifying
documents, and assisting with schedule changes. --- Managing the
submission of Continuing Education Unit (CEU) applications,
maintaining accurate records of completed CEUs, and coordinating
the distribution of CEU certificates. --- Facilitating document
maintenance and approval process in a content management platform
(e.g. Veeva Vault) --- Performing administrative tasks associated
with ExCEL activity planning, tracking and execution. ---
Communicating cross-functionally with other departments within
Abiomed, J&J, and vendors --- Assisting with scheduling travel
for team members --- Documents information for correspondence,
meeting materials, and other reporting sources in a variety of
formats --- Preparing meeting agendas, materials, managing calendar
requests, and ensuring appropriate technology support ---
Maintaining flexibility, anticipation, and advanced organizational
skills which are essential for adjusting to changing daily
schedules. --- Developing project communications, including but not
limited to PowerPoint decks, Word documents, Excel spreadsheets,
SharePoint administration, etc. --- Maintaining team distribution
lists --- Scheduling and prioritizing internal and external
meetings and planning small team events (managing event
communications, contracting venues, managing catering, room set-up,
etc.) --- Facilitating interview scheduling for future Clinical
Training Team personnel --- Demonstrating Johnson & Johnson's
Leadership Imperatives and Credo.
Keywords: Disability Solutions, Arlington , Administrative Assistant, Administration, Clerical , Danvers, Massachusetts
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